Jurassic Coast Trek

Charity Place Runners

Registration and Sponsorship

1. Charity Places: Autism Anglia’s places in this event will be allocated on a first-come, first- served basis. Applicants will be informed by email or telephone if they have secured a place in the event.
2. Registration Fees: The non-refundable registration fee is required to secure your place in the event, in addition to the minimum fundraising commitment. A portion of funds may cover participation costs, but the majority will support Autism Anglia. It cannot be restricted to any particular programme, service or brand of Autism Anglia unless agreed by prior arrangement.
3. Informing Sponsors: Sponsors should be informed that some funds cover event costs. Participants can opt to pay race entry costs personally, so they can tell their sponsors that all their money is going to Autism Anglia
4. Age Requirements: Participants must be at least 18 years old on the event date.
5. Exclusive Representation: Participants agree to exclusively raise money for Autism Anglia unless the charity is informed otherwise.

Health and Safety

1. Physical Fitness: Participants should ensure they are fit for the event and seek medical approval if they have any doubt about their health. You understand that you’re responsible for acting on the doctor’s advice and Autism Anglia is not liable for injuries or illness resulting from participation.
2. Personal Responsibility: Participants are accountable for their actions and belongings during the event. Autism Anglia is not liable for damages, loss, or theft.
3. Prohibited Substances: Illegal drugs, performance enhancers, and intoxicants are strictly banned. Autism Anglia reserves the right to refuse attendance at or participation in the event to anyone who has consumed and/or has in their possession any illegal substance, performance enhancing substances or intoxicants of any kind.
4. Race Number Rules: Swapping or selling race numbers is prohibited for safety and medical identification purposes.

Image and Footage

1. Consent to Use: Images and footage from the event may be used in Autism Anglia’s promotional materials unless participants state otherwise.

Cancellations and Withdrawals

1. Non-Refundable Registration Fees: Fees are non-refundable except in exceptional circumstances determined by Autism Anglia. Participants who withdraw from the event must notify sponsors and send all funds raised to the charity unless sponsors request refunds in writing within a month (not applicable to online donations).
2. Deferrals: Withdrawals after a deadline may defer to the next year for a £20 fee to cover costs.
3. Representing Autism Anglia: You agree that by signing up to this event that you’re representing Autism Anglia and abide to the charity's values. Misrepresentation or fraud may result in disqualification without reimbursement for associated costs.
4. Event Changes or Cancellation: If Autism Anglia is forced to cancel the event or change the date for any reason, Autism Anglia will inform each participant as soon as possible. Refunds of registration fees will be given on request within 15 days of notification. If the event start time or other details are altered, Autism Anglia will inform participants and update the website, and no refund shall be granted.
5. Donations from Fees: Unclaimed refunds will be treated as donations to Autism Anglia.

Own Place Runners

Registration and Sponsorship

1. No Minimum Fundraising Commitment: No set fundraising target applies.
2. Age Requirement: Participants must be at least 18 years old on the event date.
3. Exclusive Representation: Runners agree to fundraise solely for Autism Anglia unless the charity is informed otherwise.

Cancellations and Withdrawals

1. Withdrawal Process Should you have to withdraw for any reason, you should inform and send collected sponsorship to the charity. Sponsors should be notified and may request refunds in writing within a month (not applicable to online donations).

Shared Health and Safety & Media Rules